Tag Archives: Google Drive

5 Reasons Companies Need Approval Software for Google Drive

When we think of electronic communication in the workplace, Google is one of the first applications we think of.

San Jose, CA, February 12, 2018 – When we think of electronic communication in the workplace, Google is one of the first applications we think of. With Google G Suite comprising one of the most versatile collections of applications such as Docs, Sheets, Slides, and Forms, it’s easy to see why Google boasts 3 million paying businesses for G Suite.

However, what happens if you need to file a leave request? Or if you need to view the file activity across your entire domain? Or if your budget proposal needs to be reviewed by five different superiors? With the large number of users, your workflow can easily become convoluted and unmanageable. An approval software solves this problem—you can continue to enjoy the versatility of G Suite while streamlining collaboration and eliminating inefficiencies.

1. Approval software organizes workflows

In a corporate setting, filing a simple report may require as many as three rounds of approval. An approval software that accesses a file from your Drive not only saves you the hassle of sharing a file through an independent application, but also helps you to organize the workflow.

Collavate offers a versatile workflow structure that generates a sequential or parallel approval process depending on your needs. As your report is reviewed by each approver, you and your reviewers will receive automatic notifications—just hit “Start Process” and watch your approvals pop up!

2. Approval software meets deadlines

Need a file to be approved by the end of the week? No problem! Simply select a file from the comfort of your Drive and set a deadline for approval. With Collavate, you won’t need to follow up with your approvers with frequent emails and reminders. You can even set individual deadlines for each reviewer to keep your file moving.

3. Approval software provides documentation on company activity

As a company manager, you should be able to monitor your business processes. Collavate allows you to view file activity and set preventative measures should your domain files be shared with external users. Moreover, easily track and share long and complex workflows by downloading CSVs describing individual file approval chains.

4. Boosts collaboration

While receiving feedback from individual reviewers, it should be easy to discuss and collaborate on files together. With Collavate, you can leave comments that communicate feedback every step of the approval process, and help to detail to future reviewers the changes made.

5. Integrated with Google Drive

As an administrator, you might be wary of sharing your files with an independent automated approval agency. However, by integrating your workflow software with Google Drive, you can continue to store domain files on Drive, greatly reducing the risk of exposing sensitive information. Collavate doesn’t save any of your files, allowing your files to be safely saved in the Google Cloud platform.

Contact:

Harry Jung

Collavate Inc

San Jose, CA 95129

+1 (650) 515-3733

hjung@collavate.com

http://www.collavate.com

Collavate Releases Google Machine Learning Based Auto-Translation on Collaboration Workflow for Google Drive

Collavate, Inc. (San Jose, Ca.) has announced the release of Collavate 3.9.1. The upgraded version includes improvements to enhance the use of the Collavate— an original Cloud-based document management and workflow processing solution with security for personal Gmail and Google G Suite.

San Jose, CA, April 13, 2017 – Collavate, Inc. has announced the release of Collavate 3.9.1. The upgraded version includes improvements to enhance the use of the Collavate— an original Cloud-based document management and workflow processing solution with security for personal Gmail and Google G Suite. This update includes website widgets, a fully-functional task master, an auto-translating feature and a new user interface.

“Adding Google Machine Learning based translation in our app is just the beginning. We will add more unique AI features to help our users improve their work,” said CEO and product evangelist, Justin Jung.

For those needing to build an enterprise portal or incorporate an intranet, the new version release makes incorporating group collaboration easier and more efficient than ever before. Now, users can copy and paste Collavate’s widget codes for workflow and post tools onto websites or Google Sites, and also add other gadgets for Google Calendar, Gmail, and other various features.

One of the most notable advances included is Post Translator, an auto-translate feature, powered by Google Cloud Machine Learning technology, lessening language barrier issues that may hinder work productivity. The translation button is located in the right corner of each post, and when clicked, the post will automatically convert the post to the user’s set profile language. Each user can use the auto-translate feature up to 10 times per day.

Usage of Collavate Groups has been improved in this new version. To organize a team project with a “to do list” approach, a team member simply fills in the project description on a post, uploads any relevant documents, and invites colleagues to the team project. A notification is automatically sent to each included team member. Once members accept the invitation, full collaboration features are immediately accessible.

Deadlines on posts has been added drive effective results-driven work. A deadline date can be assigned for the entire domain, a subgroup, or to individual(s) by clicking the clock icon, which automatically converts deadlines to the correct time zone date and time for each member. The individual(s) are notified of the deadline and are reminded accordingly when approaching the due date.

Another improvement is the updated user-friendly interface design to facilitate navigation. Contacts can easily be added to posts by directly typing @ followed by a contact’s name. Contact search suggestions has been greatly improved for the option to quickly select contact(s). Now, there is also the option to upload your own background wallpaper to customize your Home menu.

Security features are carried over from the previous version, in addition to a new designated Login page to accommodate future supportage of sign in for Google accounts and non-Google accounts. Now, non-Google users may now set up their administration screen to disable domain sharing for posts.

The improved Collavate version is made to be mobile-friendly. An icon web shortcut can be added to appear as an app on your smartphone.

Founded in 2014, Collavate, Inc. continues its upward momentum in taking the networking platform to the next level with newly released improvements. Users may login to start a free Collavate 3.9.1 upgrade by visiting the company’s website at www.collavate.com.

Contact:

Harry Jung

Collavate Inc

San Jose, CA 95129

+1 (650) 515-3733

hjung@collavate.com

http://www.collavate.com

Why Automating your Google Drive Workflow is Benefinicial for Publishing

Automating your workflow has many benefits and in many cases, is profitable.

San Jose, CA, March 08, 2016 – Here are the several benefits of automating your workflow process:

Consistency
Organization
Delegation of tasks
Effective communication
Easy collaboration
Accountability
Increased productivity
Emplaced schedule
Satisfaction of finalized publishings

With all that is mentioned above, Collavate greatly reduces the time you spend on redundant steps. With templates, tags, and delegation of tasks, users can quickly skip ahead and focus on producing necessary information and content.

We know not all drafts are perfect the first time. Excellent publications typically goes through the flow of:

Drafting
Peer reviews
Editing and incorporated suggestions
Subject-matter reviewal
Stakeholder approval
Finalization

Collavate is designed to enable and facilitate the approval workflow process for Google Drive/Docs. From beginning to end- creation to publication, Collavate will automate your workflow process. We leave room for revisions and further developing. If a document does not make it through approval the first round, the creator will be able to make changes and enhance their work before Reprocessing for a new round of reviewal.

Walkthrough Example:
You are have drafted a journal article that needs reviewal approval before publishing onto your company’s daily newsletter site.
Step 1. Create a draft and submit it to your reviewers. You can give your reviews permission to edit or view/comment only. If your company has a form, you can use a desired template within the ‘Template’ menu. Supporting documents or images can be attached within ‘File List’ pane. ‘Favorites’ allows quick-select of users that you set for group of individuals you frequently collaborate with. Also, automating approved docs to be sent to your print-house or website designer for publishing, you can be done by including them under BCC or Group CC.

In case, you have mistakenly sent a file, you can Edit or Reset the process by using ‘Edit process

Step 2. Your reviewer receives an email notification. He or she opens your file(s) and reviews/modifies them. They may can use Google Docs ‘Suggest edits’ or ‘chat’ function to work together with reviewers to finalize contents. If your reviewers want to add reviewers or files, he or she can do so by clicking ‘Edit process’. If any files are rejected or denied, you can always ‘Reprocess’ after revising docs. In case you haven’t heard anything from your upper level approver, you can ‘Remind’ them.

Step 3. Once docs are finally approved, you can publish as a PDF file and it will include approval history, timestamp and signature as well as finalized contents. You can even share your entire workflow history to third parties.

Automating your workflow system has many benefits!

Save time where you can and enjoy!

Contact:
Harry Jung
Collavate Inc.
4320 Stevens Creek
Boulevard STE 211
San Jose, CA 95129
+1 (650) 515-3733
hjung@collavate.com
http://www.collavate.com

Google Apps Vault now expands to Google Drive

How to use Google Apps Vault for Drive. Google announced many new features in Google I/O. Starting on June 25th, Drive is covered with vault, so now you can search drive files as well as emails and chat records.

San Jose, CA, June 29, 2014 – Google announced many new features in Google I/O. Starting on June 25th, Drive is covered with vault, so now you can search drive files as well as emails and chat records. Earlier, we have posted “How to use Google Apps Vault”, but at that time Vault only covered Email and on-the-record chat.

Google Apps Vault is add-on for Google Apps and it allows admin to archive, manage, and preserve users emails and on the record chats for information governance, e Discovery, and regulatory investigations with the maximum retention period of 36,500 days, or 100 years.

With the announcement of Google Apps Unlimited and Google Drive for Work, Google Apps Vault is also expanding its coverage to Google Drive. With vault for drive, you can search drive files for specific users, preview your search results in Vault, and duplicate your search result and export them for later use.

Settings retention policies, creating holds, and conducting domain-wide searches for Drive content will be available in the near future. For now, you can restore files within the first 25 days after the deletion and search deleted files from admin console. The deleted files that you searched can be restored by clicking “Restore deleted files” button from each users profile on the admin console.

Also, Vault for drive does not include any extra storage on your account. Unlimited space will come with our new unlimited package available from your admin console.

Netkiller is the Top Google Apps Vault and archiving service provider in the Google Apps Marketplace. It has been providing the archiving solution for hundreds and hundreds of organizations ranging from enterprise businesses to non-profit organizations and schools.

To learn more about Vault, would like to setup, or want to have an online meeting for demo, please click here to contact us via online form or send email at sales[a]netkiller.com

Contact:
Harry Jung
Netkiller America Inc.
2033 Gateway Place, Ste 500
San Jose, CA 95110
(408) 641-0114
harryj@netkiller.com
http://www.netkiller.com

Netkiller’s Collavate Reinvents Google Drive

Collavate Now Accessible by Personal Gmail Users

San Jose, CA, October 11, 2013 – Netkiller, Inc. is pleased to announce an upgraded version of its flagship product, CollavateTM, a Cloud-based document security, management and workflow process solution for Google Apps and personal Gmail users. This new version has an improved, easy to use user interface which makes CollavateTM easier to use and more readily accessible for any Google Apps or Gmail user. It will greatly enhance the user experience and make collaborating even easier to incorporate into business processes.

CollavateTM is the only solution which provides both document management and business process automation that is fully integrated with Google Drive. In other words, it allows business users to easily create, manage and share documents, and automate business approval processes, both within the organization and with clients and partners located outside the organization.

Collavate’s other unique features, such as 5-Tiered Security System, allow you to manage access to documents by security level designations to better secure your organization’s most important assets. Users can now keep track of all of their documents and files, and detect and track any access and editing activity related to the document in real time.

Collavate’s team of developers and designers are dedicated to making products that are more and more user-friendly, intuitive and collaborative. In that regard, they have developed a solution that is feature rich, secure, collaborative, and seamless.

Try out CollavateTM today! Sign in with your google account from the CollavateTM website at www.netkiller.com, or install the application for your domain from the Google Apps Marketplace at www.google.com/enterprise/marketplace/?. If you are existing Collavate user or cannot see the new design, go to ‘My Profile’ menu and enable ‘New UI (Beta)’

Contact:
Harry Jung
Netkiller America Inc.
2033 Gateway Place, Ste 500
San Jose, CA 95110
(408) 641-0114
harryj@netkiller.com
http://www.netkiller.com