Tag Archives: Automating

Why Automating your Google Drive Workflow is Benefinicial for Publishing

Automating your workflow has many benefits and in many cases, is profitable.

San Jose, CA, March 08, 2016 – Here are the several benefits of automating your workflow process:

Consistency
Organization
Delegation of tasks
Effective communication
Easy collaboration
Accountability
Increased productivity
Emplaced schedule
Satisfaction of finalized publishings

With all that is mentioned above, Collavate greatly reduces the time you spend on redundant steps. With templates, tags, and delegation of tasks, users can quickly skip ahead and focus on producing necessary information and content.

We know not all drafts are perfect the first time. Excellent publications typically goes through the flow of:

Drafting
Peer reviews
Editing and incorporated suggestions
Subject-matter reviewal
Stakeholder approval
Finalization

Collavate is designed to enable and facilitate the approval workflow process for Google Drive/Docs. From beginning to end- creation to publication, Collavate will automate your workflow process. We leave room for revisions and further developing. If a document does not make it through approval the first round, the creator will be able to make changes and enhance their work before Reprocessing for a new round of reviewal.

Walkthrough Example:
You are have drafted a journal article that needs reviewal approval before publishing onto your company’s daily newsletter site.
Step 1. Create a draft and submit it to your reviewers. You can give your reviews permission to edit or view/comment only. If your company has a form, you can use a desired template within the ‘Template’ menu. Supporting documents or images can be attached within ‘File List’ pane. ‘Favorites’ allows quick-select of users that you set for group of individuals you frequently collaborate with. Also, automating approved docs to be sent to your print-house or website designer for publishing, you can be done by including them under BCC or Group CC.

In case, you have mistakenly sent a file, you can Edit or Reset the process by using ‘Edit process

Step 2. Your reviewer receives an email notification. He or she opens your file(s) and reviews/modifies them. They may can use Google Docs ‘Suggest edits’ or ‘chat’ function to work together with reviewers to finalize contents. If your reviewers want to add reviewers or files, he or she can do so by clicking ‘Edit process’. If any files are rejected or denied, you can always ‘Reprocess’ after revising docs. In case you haven’t heard anything from your upper level approver, you can ‘Remind’ them.

Step 3. Once docs are finally approved, you can publish as a PDF file and it will include approval history, timestamp and signature as well as finalized contents. You can even share your entire workflow history to third parties.

Automating your workflow system has many benefits!

Save time where you can and enjoy!

Contact:
Harry Jung
Collavate Inc.
4320 Stevens Creek
Boulevard STE 211
San Jose, CA 95129
+1 (650) 515-3733
hjung@collavate.com
http://www.collavate.com

Refinery of the Pacific Implements AuraPortal Software to More Effectively Organize Its Workflows by Fully Automating its Activities

Process management software provides immediate increase in operational and economic benefits.

Boca Raton, Florida, May 14, 2013 – AURA (www.auraportal.com), a global provider of Business Process Management (BPM) software, has announced that the implementation of its AuraPortal BPM Suite in the Eloy Alfaro Refinery of the Pacific in Ecuador has been very straightforward thanks to the Suite’s flexibility, easy to make changes (even in real time) and the fact that it requires no programming whatsoever.

AuraPortal has been distinguished with great advantage over its competitors by Ovum, the renowned analyst firm, in its Decision Matrix (2011) report.

AuraPortal has already proved to be a great success in other companies in the Oil and Gas industry, such as PEMEX and ENAP.

With the use of AuraPortal, Refinery of the Pacific has managed to organize and run its workflows more effectively. The benefits of having automated the day-to-day processes with AuraPortal are evident, resulting in maximum control of the tasks performed. For example, bottlenecks are detected and located in real time allowing solutions to be applied immediately; and the use of material resources (paper) is also reduced as documentation is archived digitally. It should also be noted that relevant information is now available to improve these processes, among others aspects, decreasing their execution times.

“The immediate and professional support that AuraPortal provides has greatly facilitated the implementation and launch of the system,” says Stalin Lopez, Manager of Refinery of the Pacific. He added “We definitely made the right decision in choosing AuraPortal, it is an excellent product and very flexible; all changes that users have requested have been implemented and have performed in real time. The ability to change something, try it and immediately put it into operation is a big plus.”

About Refinery of the Pacific
The Eloy Alfaro Refinery of the Pacific in Ecuador is a company created to build, operate and maintain a refining complex with a processing capacity of 300,000 barrels per day, through a joint venture between PDVSA and Petroecuador.

About AURA (http://www.auraportal.com)
AURA is a global BPM (Business Process Management) software provider delivering a solution that creates, without the need of IT programming, Business Process Workflow Execution Models. AuraPortal is 100% Web-based, and is complementary to existing ERP and CRM systems.

AURA has a presence in 50 countries with more than 500 customers including, among others: Toyota, General Motors, Pemex (Petróleos Mexicanos), Carrefour, ArcelorMittal, PepsiCo, Coca-Cola, Scotiabank, Danone, Sodexo, Kimberly-Clark, Yamaha, Eletrobras, Royal KPN, Bristol-Myers Squibb, etc., as well as many Government Agencies and Departments in several countries.

AURA Headquarters are located in North America (Florida) and Europe (Holland) whereas the software development facilities are located in Spain and India.

Contact:
John Charles
AuraPortal
2255 Glades Rd, Suite 324 A
Boca Raton, FL 33431
+1 (857) 239-0070
John.charles@auraportal.com
http://www.auraportal.com