Tag Archives: workflow

Package Central 1.9.7 for Adobe InDesign Improves Email Reliability

Zevrix Solutions announces Package Central 1.9.7, a maintenance update to its document packaging automation solution for Adobe InDesign. Package Central processes InDesign files from watched hot folders and offers customizable workflows, variable folder names, email notifications, automatic error handling, preflighting and other time saving features for workgroup environment. The new version addresses an issue which could prevent email and metadata settings from being saved in workflow presets.

Toronto (ON), Canada — Zevrix Solutions today announces Package Central 1.9.7, a maintenance update to its file packaging automation solution for Adobe InDesign. Originally developed for a major publisher in the United States, the software automates InDesign packaging by processing files from watched hot folders. Package Central offloads document collection to a central system leaving operator workstations free from the packaging process.

The new version addresses an issue that could prevent some email and XML metadata settings from being saved in workflow presets after quitting the app. Package Central lets users create multiple email templates to issue customized mail alerts in case of processing errors and preflight warnings, while XML variables allow to take advantage of InDesign file metadata in variable package folder names.

Under Package Central workflow, production artists, prepress operators and designers simply submit InDesign files to watched hot folders that reside on a network. The software automatically collects the documents along with their fonts and links, freeing user’s time for important tasks such as design and layout. Operator workstations will never again be tied up by the packaging process.

Package Central performs all its tasks automatically on a dedicated workstation and can run absolutely unattended. The app offers the following key features and benefits:

Collect InDesign files from watched hot folders
-Create hot folders for various packaging settings
Create PDF and IDML files on the fly
-Automatic email notifications on process stages and errors
-Variable package folder names
Update modified links automatically
-Detailed processing logs
-Maintain a single set of settings for entire workgroup

Pricing and Availability:
Package Central can be purchased for $149.95 from Zevrix website, as well as from authorized resellers. Trial is also available for download. Package Central requires Mac OS X 10.6-10.11 and Adobe InDesign CS5-CC 2015.

About Zevrix Solutions
Located in Toronto, Canada, Zevrix Solutions provides productivity solutions for Adobe Creative Suite software, graphic file diagnostics and Microsoft Office on Mac OS. Zevrix Solutions is dedicated to helping professionals increase their profits through automating their everyday tasks, producing error-free documents, saving disk space and cutting production costs. For more information, visit http://www.zevrix.com.

Leo Revzin
Zevrix Solutions
105 McCAUL St, Suite 301
Toronto Ontario M5T 2X4 Canada

Why Automating your Google Drive Workflow is Benefinicial for Publishing

Automating your workflow has many benefits and in many cases, is profitable.

San Jose, CA, March 08, 2016 – Here are the several benefits of automating your workflow process:

Delegation of tasks
Effective communication
Easy collaboration
Increased productivity
Emplaced schedule
Satisfaction of finalized publishings

With all that is mentioned above, Collavate greatly reduces the time you spend on redundant steps. With templates, tags, and delegation of tasks, users can quickly skip ahead and focus on producing necessary information and content.

We know not all drafts are perfect the first time. Excellent publications typically goes through the flow of:

Peer reviews
Editing and incorporated suggestions
Subject-matter reviewal
Stakeholder approval

Collavate is designed to enable and facilitate the approval workflow process for Google Drive/Docs. From beginning to end- creation to publication, Collavate will automate your workflow process. We leave room for revisions and further developing. If a document does not make it through approval the first round, the creator will be able to make changes and enhance their work before Reprocessing for a new round of reviewal.

Walkthrough Example:
You are have drafted a journal article that needs reviewal approval before publishing onto your company’s daily newsletter site.
Step 1. Create a draft and submit it to your reviewers. You can give your reviews permission to edit or view/comment only. If your company has a form, you can use a desired template within the ‘Template’ menu. Supporting documents or images can be attached within ‘File List’ pane. ‘Favorites’ allows quick-select of users that you set for group of individuals you frequently collaborate with. Also, automating approved docs to be sent to your print-house or website designer for publishing, you can be done by including them under BCC or Group CC.

In case, you have mistakenly sent a file, you can Edit or Reset the process by using ‘Edit process

Step 2. Your reviewer receives an email notification. He or she opens your file(s) and reviews/modifies them. They may can use Google Docs ‘Suggest edits’ or ‘chat’ function to work together with reviewers to finalize contents. If your reviewers want to add reviewers or files, he or she can do so by clicking ‘Edit process’. If any files are rejected or denied, you can always ‘Reprocess’ after revising docs. In case you haven’t heard anything from your upper level approver, you can ‘Remind’ them.

Step 3. Once docs are finally approved, you can publish as a PDF file and it will include approval history, timestamp and signature as well as finalized contents. You can even share your entire workflow history to third parties.

Automating your workflow system has many benefits!

Save time where you can and enjoy!

Harry Jung
Collavate Inc.
4320 Stevens Creek
Boulevard STE 211
San Jose, CA 95129
+1 (650) 515-3733

AuraPortal and RSA Receive the Global Award for Excellence in BPM and Workflow 2014

Thanks to the implementation of AuraPortal’s BPM (Business Process Management), RSA Insurance Group has been awarded the prestigious WfMC award at the ceremony celebrated on October 1st at the DoubleTree Hotel Chicago in Oak Brook (Illinois).

Woburn, MA, November 28, 2014 – AURA (www.auraportal.com), a global provider of AuraPortal Business Process Management (BPM) software, has announced that, thanks to the successful implementation of its AuraPortal BPM suite, RSA Insurance Group (Chile) has been awarded the WfMC Global Award for Excellence in BPM and Workflow.

AuraPortal has been distinguished with great advantage over its competitors by Ovum in its Decision Matrix report and by other renowned analyst firms.

Co-sponsored by WfMC and BPM.com and now in their 20th year, these prestigious awards recognize organizations that have demonstrably excelled in implementing innovative business process solutions to achieve enterprise strategical objectives.

In this case, the award was achieved thanks to the implementation of the Insurance Policy Quotes and Reserves Process. It involves a strategic and complex Project both from the technical and operational perspective that flows through various areas of the company and is operated by a large number of users.

RSA is a leading multinational insurance group, present in over 130 countries and with close to 20 million customers. In Chile it is the no. 1 company for general insurance on the market.

Workflow Management Coalition (WfMC) and BPM.com jointly sponsor the annual Global Awards for Excellence in BPM and Workflow. The awards program is managed by Future Strategies Inc.

About Aura (http://www.auraportal.com)
AURA is a global BPM (Business Process Management) software provider delivering a solution that creates, without the need of IT programming, Business Process Workflow Execution Models. AuraPortal is 100% Web-based, and is complementary to existing ERP and CRM systems.

AURA has a presence in 40 countries with more than 300 customers including, among others: Walmart, Toyota, General Motors, Pemex (Petroleos Mexicanos), Carrefour, ArcelorMittal, PepsiCo, Coca-Cola, Danone, INCAE, Kimberly-Clark, Yamaha, Royal KPN, Bristol-Myers Squibb, etc., as well as many Government Agencies and Departments in several countries. All of these customers benefit from maintenance contracts.

It is headquartered in Europe and has an executive branch in North America (Florida).
It also has offices in several countries and a vast network of partners who locally attend customers throughout the world.

Cristina Siscar
400 Trade Center
Woburn, MA 01801-7472

Streamline Workflow from Google Apps to External Users

If you are looking for a program that will help you with workflow management and security for Google apps, then netkiller_Docs is your best option as it is compatible with not just your personal Gmail accounts but also with other non-Google accounts.

San Jose, CA, May 29, 2013 – When you have netkiller_Docs, you can easily send a document to other users and ask them to review it thoroughly and approve it. For instance, let’s say you want to send an official document to your partners or clients who use non-Google apps and are external users; in this case, you can choose from My Google contacts or enter their email addresses.

When you use netkiller_Docs, you will realize that sending Google docs and getting them approved has never been so easy and simple. When you add recipients to the workflow, you will easily be able to select between internal users or externals users by choosing between Google app users or email. Also, document history such as submission and approval is logged so tracking activity is a breeze.

How You Can Effectively Streamline Workflow from Google Apps to a Gmail User

If you have a client that doesn’t have a Google account or Google apps, then sending a document for him to view is almost impossible. However, with netkiller_Docs, as the collative screen shows below, you can easily click on the ‘add’ button below, select the ‘approve (email) as recipient and the person will be added. Also, if you wish to add workflow steps, then youcan click on the ‘add’ button and send the document to the third person when the second person approves the document.

Once you have entered that, click the ‘approve email’ menu, enter the recipients email or select it for your Google contact by clicking the ‘Contacts’ tab.

After you have finished assigning the recipients, simply click the ‘submit’ button so that the document is sent to the next responsible person, who will receive notification via email.

When this user opens the email, click the link it shows on the Google document inside netkiller_Docs and submit the timestamp. From here on, the user will be able to review, edit, and approve or reject the document without any need for login or software installation.

Finally, when the document is approved, the sender receives a notification email that shows that the document has been approved by the recipient.

How to Change the Ownership of the Document

When you submit a document, the ownership of the document will be transferred to your document administrator account. You can then assign your document admin account from the configuration menu. Here you have to remember that the workflow member will only have the permission to view or edit the document and everything will be logged.

To learn more about netkiller_Docs, please visit Netkiller website at www.netkiller.com or netkiller_Docs listing on Google Apps Marketplace!

Harry Jung
Netkiller America Inc.
2033 Gateway Place, Ste 500
San Jose, CA 95110
(408) 641-0114