Tag Archives: document compliance

Brainloop Provides Secure Collaboration on iPads and Smartphones

November 4, 2011 flashnewsrelease Leave a comment

Brainloop today announced that it has added further features to its Brainloop Mobile for iPad and Brainloop Mobile for Smartphones solutions due to the continuing strong demand for security solutions on mobile devices.

Boston, MA (USA), November 03rd, 2011 — Brainloop ( http://www.brainloop.com ), a leading supplier of software solutions for high-security collaboration on confidential documents, today announced that it has added further features to its Brainloop Mobile for iPad and Brainloop Mobile for Smartphones solutions due to the continuing strong demand for security solutions on mobile devices.

Brainloop’s mobile solutions give staff a convenient and secure way of preparing for meetings and business appointments while they are out of the office. Users can also be included in collaboration processes while they are traveling and can actively participate in activities like voting and approval workflows. This saves time and increases the productivity of staff on the road while ensuring the highest levels of security.

Brainloop customers can download the Brainloop Mobile for iPad app from the App Store.It allows users to access confidential documents with their mobile device while they are traveling, assuming they have the necessary permissions to do so. The confidential documents themselves are stored in the Brainloop high-security workspace. They are reliably protected within the app and encrypted before being stored on the device. The browser view has been tailored to smartphone screens and enables users to view documents using the device’s browser.

The new Brainloop Mobile app for the iPad now lets companies configure synchronization so that users can more easily download documents from the Brainloop portal and read them offline. If they have the appropriate permissions, they are also able to send documents securely from their iPad using a link. The familiar folder structure of the Brainloop solution is reproduced on the mobile device, enabling users to quickly find the documents they need. Mobile users can also receive a link to a file by email and read the document directly simply by clicking on the link. The same applies to Brainloop Mobile for Smartphones, which provides an easy-to-read view of a document on the phone’s screen and is available for iPhones with OS 4.2 or higher and the Safari browser, as well as for Android phones with OS 2.3 and the standard browser.

“We’re providing the ability to access confidential documents on iPads and smartphones in response to many customers’ wish for a flexible yet highly secure way of working when their people are on the road,” says Markus Seyfried, CTO at Brainloop. “Customers still benefit from all the advantages of our document compliance management solution, such as encrypted document transmission and storage as well as the allocation of personalized access permissions. All the changes made by a mobile user to a document are logged in the usual way, providing traceability to meet compliance regulations.”

About Brainloop:
Brainloop, with offices in Boston and Munich, uses document compliance management (DCM) to make online collaboration safe and compliant, giving users the peace of mind to focus on their business goals. Brainloop’s web based solution automatically manages security and compliance, allowing highly confidential documents to be easily edited and distributed inside and outside the corporate network. Encryption and operator shielding protect all documents from insider threat and external attacks, providing a highly secure collaboration framework. The solution enables the complete transparency and auditability of all accesses and changes to documents, supporting corporate and regulatory compliance directives. Frequent uses include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information. To learn more, visit http://www.brainloop.com.

Press & Media Contact:
Victor Cruz, Principal
MediaPR.net
Boston, MA – USA
(978) 594-4134
vcruz@mediapr.net
http://www.brainloop.com

Technology

Brainloop September 15 Webinar Looks at “Trends in Online Collaboration: When Security, Compliance & Productivity Collide”

September 8, 2011 flashnewsrelease Leave a comment

Brainloop, today announced a September 15th webinar featuring Gartner analyst Jeffrey Mann.

Boston, MA, Thursday – September 08, 2011 — Brainloop ( http://www.brainloop.com ), a leading supplier of software solutions for high-security collaboration on confidential documents, today announced a September 15th webinar featuring Gartner analyst Jeffrey Mann.

Titled, “Trends in online collaboration: When security, compliance & productivity collide,” the webinar is scheduled for Thursday, September 15, 2011 at 2:30pm EDT / 11:30am PDT

To register click http://webinars.brainloop.com/content/Gartner_Webinar_Registration_Americas

When companies share sensitive documents with partners outside the corporate network, security, compliance and collaboration are often seen as a tradeoff. You can lock information down behind the firewall with strict policies and centralized control, but without collaboration. Or you can use a collaboration portal, but at the expense of security and the ability to enforce corporate confidentiality policies.

In this Brainloop webinar, featured speaker and Gartner analyst Jeffrey Mann will discuss industry trends and demands for security and compliance in online collaboration. Mr. Mann’s discussion will be followed by comments from Brainloop Vice President Paul Hands about Brainloop’s approach to secure collaboration using document compliance management, and a lively Q&A session.

Who should attend:
* Information security leaders interested in developing and rolling out confidentiality policies
* Senior managers in companies subject to regulatory requirements or contractual obligations to protect confidential information
* Anyone whose work involves sharing documents outside the company for
– Collaboration on R&D
– Intellectual property
– Legal affairs
– Corporate governance
– Boards of directors
– Mergers and acquisitions
– Investor relations
– Strategic alliances
– Work with outside consultants or others outside the enterprise

About Gartner Analyst Jeffrey Mann:
Jeffrey Mann is a research vice president for collaboration and social software at Gartner Research. Mr. Mann focuses on social software, team workspaces, the collaboration market, cloud-based collaboration platforms and user adoption.Prior to joining Gartner, Mr. Mann was with Meta Group, where he served as a senior analyst covering e-business, collaboration, content management, portals, knowledge management and compliance. Previously, he was with Dutch software development vendor Uniface International, where he was the eighth employee. He continued with the organization after it was acquired by Compuware. During his 10 years there, he was a documentation writer, support manager, product manager and director of product strategy.

About Brainloop
Brainloop, with offices in Boston and Munich, uses document compliance management (DCM) to make online collaboration safe and compliant, giving users the peace of mind to focus on their business goals. Brainloop’s web based solution automatically manages security and compliance, allowing highly confidential documents to be easily edited and distributed inside and outside the corporate network. Encryption and operator shielding protect all documents from insider threat and external attacks, providing a highly secure collaboration framework. The solution enables the complete transparency and auditability of all accesses and changes to documents, supporting corporate and regulatory compliance directives. Frequent uses include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information. To learn more, visit http://www.brainloop.com.

Press & Media Contact:
Victor Cruz
MediaPR.net Inc
Boston, MA
(978) 594-4134
vcruz@mediapr.net
http://www.brainloop.com

Technology

Brainloop White Paper Looks at Secure Document Sharing

August 25, 2011 flashnewsrelease Leave a comment

Ensuring Security Doesn’t Interfere with Productivity.

Boston, MA, Thursday – August 25, 2011 — Secure document sharing must reduce risk, remain in compliance with security mandates and ensure adherence with governance policy. Document sharing must do all this without puttingan additional burden on those sharing and using the documents, notes a new white paper published today by Brainloop ( http://www.brainloop.com ), a leading supplier of software solutions for high-security collaboration on confidential documents.

Titled “Enterprise Information Management Security Options,” the paper advocates that for any document sharing application to genuinely add value, it must augment or complement the organization’s existing document security infrastructure.

Organizationally, document sharing requirements ought to fit within existing business processes. For example, the application should be flexible enough to work as part of several processes used across the enterprise. In particular, security policies should also govern and control not only the confidentiality of the document itself, but the ability to maintain protections once the document moves outside the enterprise.

When the document is used outside the perimeter, it’s imperative to apply rights management, which is key for protecting the document by controlling the user’s ability to print, save, or forward the document. Another factor to consider is the ability to limit the time a document is viewable.

In addition, security policies, including access rights and encryption, must be associated with the document itself so that protection can be maintained regardless of where the document travels and who gains access.

The paper outlines several best practices for secure document sharing, listing end-user elements such as versioning, usage tracking, discussions, and the ability to apply comments and annotations all of which facilitate collaboration.

“When your work calls for collaboration with people outside your company, Brainloop protects your confidential files and automatically applies your company’s security policies, so you can focus on getting the job done – safely and without a complicated process to slow you down,” said Paul Hands, Brainloop VP, Americas. “For more than 10 years professionals on six continents have relied on Brainloop for safe, secure collaboration.”

A copy of the new white paper can be downloaded at: http://www.brainloop.com/index.php?id=964

Most recently, Brainloop announced that Twitter, the world’s most popular micro-blogging site and real-time information network, has selected Brainloop’s online platform for business processes. Brainloop also was the recipient of a “Best Deployment Scenario Award” from Info Security Products Guide in the Document Protection category for its work with Deutsche Postbank Group, one of Germany’s largest financial services providers with €237 billion in assets.

About Brainloop:
Brainloop, with offices in Boston and Munich, uses document compliance management (DCM) to make online collaboration safe and compliant, giving users the peace of mind to focus on their business goals. Brainloop’s web based solution automatically manages security and compliance, allowing highly confidential documents to be easily edited and distributed inside and outside the corporate network. Encryption and operator shielding protect all documents from insider threat and external attacks, pro-viding a highly secure collaboration framework. The solution enables the complete transparency and auditability of all accesses and changes to documents, supporting corporate and regulatory compliance directives. Frequent uses include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information. To learn more, visit http://www.brainloop.com.

Press & Media Contact:
Victor Cruz, Principal
MediaPR.net, Inc
Boston, MA
(978) 594-4134
vcruz@mediapr.net
http://www.brainloop.com

Technology

Brainloop Chosen by Twitter for Document Collaboration

August 2, 2011 flashnewsrelease Leave a comment

Brainloop, today announced that Twitter, the world’s most popular micro-blogging site and real-time information network, has selected Brainloop’s online platform for business processes.

Boston, MA, Tuesday – August 02, 2011 — Brainloop ( http://www.brainloop.com ), a leading supplier of software solutions for high-security collaboration on confidential documents, today announced that Twitter ( http://www.twitter.com ), the world’s most popular micro-blogging site and real-time information network, has selected Brainloop’s online platform for business processes.

“We are excited to be working with Brainloop,” said Luca Baratta, Twitter vice president of Finance. “Brainloop’s protected online workspace will be helpful as we expand Twitter’s global footprint.”

Since 2000, thousands of professionals from such companies as BMW, Deutsche Telekom, and Nokia, have relied on Brainloop for safe, secure collaboration.

When work calls for collaborating with people outside the company, Brainloop protects confidential files and automatically applies the necessary security policies, so workers and outside parties can focus on their tasks freely without having to worry about whether they are abiding by corporate policies.

“Most security policy applications are a big distraction,” said Peter Weger, Brainloop CEO, “We make it easy for workers, partners, investors, and other stakeholders, whether they reside inside or outside the network, to do their jobs knowing they are complying with confidentiality rules, that their intellectual property is being protected, and best of all, that they don’t have to worry about it.”

Brainloop Docment Compliance Management
Some of the features available in the Brainloop document compliance management application include: anywhere, anytime web-based access; document sharing with versioning, tasks, and discussions; user access controls; two-factor authentication via SMS PINs; 256-bit encryption at rest; integration with Microsoft and Adobe Rights Management to prevent unauthorized forwarding, printing and saving of documents.

Most recently, Brainloop announced it had won the “Best Deployment Scenario Award” from Info Security Products Guide in the Document Protection category for its work with Deutsche Postbank Group, one of Germany’s largest financial services providers with €237 billion in assets.

About Brainloop:
Brainloop, with offices in Boston and Munich, uses document compliance management (DCM) to make online collaboration safe and compliant, giving users the peace of mind to focus on their business goals. Brainloop’s web based solution automatically manages security and compliance, allowing highly confidential documents to be easily edited and distributed inside and outside the corporate network. Encryption and operator shielding protect all documents from insider threat and external attacks, pro-viding a highly secure collaboration framework. The solution enables the complete transparency and auditability of all accesses and changes to documents, supporting corporate and regulatory compliance directives. Frequent uses include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information. To learn more, visit http://www.brainloop.com.

Press & Media Contact
Victor Cruz, Principal
MediaPR.net, Inc
Boston, MA
(978) 594-4134
vcruz@mediapr.net
http://www.brainloop.com

Technology

Brainloop’s Security Solution Helps RWE Protect its Intellectual Property for Conventional and Renewable Energies

February 10, 2011 flashnewsrelease Leave a comment

Brainloop> announced today that RWE, has chosen its Brainloop Secure Dataroom solution to extend the portfolio of IT solutions it uses to securely share confidential documents.

Munich, Germany, February 10, 2011 — Brainloop announced today that RWE, one of Europe’s leading electricity, gas and water utilities with over 70,000 employees, has chosen its Brainloop Secure Dataroom solution to extend the portfolio of IT solutions it uses to securely share confidential documents.

The company selected the Brainloop Secure Dataroom, a web-based Document Compliance Management solution, following a rigorous evaluation process and now uses it to complement its existing procedures for sharing documents with staff from other companies. The easy yet secure access to documents over the Internet, along with the guaranteed protection while sharing sensitive information, were just two of the reasons for RWE’s decision to use Brainloop’s high-security, cloud-based service.

Company departments and business units throughout the RWE group are now able to order their own access to a data room. With no need to install hardware or software on users’ desktops, the Brainloop Secure Dataroom is available for immediate use and reliably safeguards all the information stored in it. The documents are protected from access by unauthorized users with a two-factor login using a password and a one-time PIN texted to the user’s cell phone. An optional watermark is also available as additional protection to prevent the document from unauthorized forwarding once it has been downloaded.

Andreas Ebert, from Group Security at RWE, is convinced of the solution’s benefits. “With the Brainloop Secure Dataroom, we now have a web-based solution optimally aligned with our group’s information protection policies which govern the way we work with third parties,” he comments. “We are recommending to all our company departments, as well as to firms we have equity in, that they use the data room solution for all their information classified as confidential or strictly confidential. The intuitive interface gives them a convenient solution that’s easy to use while increasing the efficiency of our project-related processes. That makes our business easier.”

The manager of each Brainloop Secure Dataroom decides who has access to the information contained in it and which permissions each user has. The solution also includes operator shielding to ensure that system administrators cannot access data room content. Read and write permissions are defined within the data room and stored there along with each document. Outside the data room, document protection can be extended to the desktop by combining the Brainloop Secure Dataroom with digital rights management (DRM) solutions from Microsoft and Adobe. This fulfills the requirements for the best level of protection for RWE’s intellectual property in confidential projects.

Frank Wendiggensen, from IT Governance at RWE IT, says: “In our view, the fact that Brainloop’s solution is integrated with DRM makes it a viable solution for the future, as we want to maintain ownership of information protection over the long term.”

RWE is currently using the Brainloop Secure Dataroom to work on renewable energy projects as well as in joint ventures. The company is about to extend the use of data rooms to other business units.

About Brainloop:
Brainloop, with offices in Munich and Boston, is the leading supplier of software solutions for high-security management of confidential documents. Brainloop Secure Dataroom is a virtual document safe that enables safe filing, editing and distribution of highly confidential documents within a single company, and beyond. All contents are powerfully protected from unauthorized internal or external attacks, and all actions within the data room are documented by an auditing system. Frequent uses include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information. http://www.brainloop.com

Press & Media Contact:
Victor Cruz
MediaPR.net, Inc
Munich, Germany
(401) 349-3369
vcruz@mediapr.net
http://www.brainloop.com

Technology

Brainloop: Companies Must Protect Themselves from WikiLeaks-type Document Leaks

December 22, 2010 flashnewsrelease Leave a comment

Brainloop, today announced best practices that can help companies strategically protect their most confidential and sensitive documents from leaking outside the enterprise.

Boston, MA, December 21, 2010 — Brainloop ( http://www.brainloop.com ), the leading supplier of software solutions for high-security management of confidential documents, today announced best practices that can help companies strategically protect their most confidential and sensitive documents from leaking outside the enterprise.

WikiLeaks headlines continue to underscore what happens when confidential documents are freely distributed by unauthorized parties. Unfortunate consequences can occur when companies lose control over confidential information and experience intentional or unintentional disclosure of the information. In some cases, even the possibility of information leakage can damage reputations and stock prices.

Without a document compliance strategy in place to manage document sharing, along with a platform to provide secure, efficient document collaboration, stakeholders will resort to emailing documents or employ an online collaboration tool that was never designed for security and traceability.

This puts information at risk, resulting in premature disclosure of companies’ strategic or financial information. Additionally, unsafe document sharing may result in companies’ failure to meet their contractual or regulatory obligations due to loss of information entrusted to them by a partner or other stakeholder.

Best Practices to Prevent Document Leaks
For companies to protect themselves they must establish a mechanism where business users can do their jobs without worrisome distraction, automatically applying security policies that will protect information that is being shared with externals. Best practices in document compliance policy mandate an enterprise-wide process to:

* Define security policies for types of documents
* Define roles and what privileges each group of users can have
* Provide a platform that automatically applies these policies

Providing security and compliance with end user demands for efficiency and productivity is a difficult balancing act for corporate IT, so security professionals’ goals should include:

* Empowering end users to perform all the collaborative tasks of their jobs within a secure environment
* Meeting user needs in a variety of business situations
* Ensuring that service level agreements support the company’s contractual agreements and certification requirements
* Complying with audit, security and compliance standards, including
– Strong authentication
– Separation of content ownership and administration
– Information-centric security model with persistent document security and rights management
– Audit trail of all accesses to documents

Says Brainloop CEO Peter Weger, “Ironically, a document paradox exists in that the most confidential documents are often those that require the most sharing. The lifeblood of any business depends on trust and the sharing of information. However the integrity of a business is compromised if its most sensitive documents are stolen or tampered with. Should they become public, like in the case of WikiLeaks, then the business will lose the trust of all its constituents, damaging its reputation and causing the bottom line to suffer. Companies are at risk if they believe their documents are safe by default or by virtue of their not being leaked yet.”

About Brainloop:
Brainloop, with offices in Boston and Munich, is the leading supplier of software solutions for high-security document collaboration. Brainloop’s secure online workspace is a virtual document safe that enables secure filing, editing and distribution of highly confidential documents within a single company, and beyond. All contents are powerfully protected from unauthorized internal or external access, and all actions within the application are documented by a tamper-proof audit trail. Frequent uses include contract negotiations, collecting data and compiling quarterly reports, collaboration with external auditors and counsel, and any other communication that contains confidential information. http://www.brainloop.com

Press & Media Contact:
Victor Cruz, Principal
MediaPR.net, Inc
Boston, MA
(401) 349-3369
vcruz@mediapr.net
http://www.brainloop.com

Technology

Brainloop Assures Protection Against Document Leaks

December 1, 2010 flashnewsrelease Leave a comment

Recent disclosures of State Department documents by WikiLeaks point to an alarming need for both government and industry to look closer at document security technology and online collaboration platforms.

Boston, MA, December 01, 2010 — Recent disclosures of State Department documents by WikiLeaks point to an alarming need for both government and industry to look closer at document security technology and online collaboration platforms.

On Sunday, November 28, WikiLeaks.org published 251,287 confidential documents of which more than 100,000 are classified from 274 U.S. foreign embassies around the world and the U.S. Secretary of State’s office. It is considered the largest set of leaked Government classified documents ever to be made public. More than 15,000 of these communication cables are classified Secret.

By Monday the White House instructed federal departments to take immediate steps to try to “prevent any future WikiLeaks-like disclosures” and ordered agencies to review the way they handle secret, sensitive information.

“The recent irresponsible disclosure by WikiLeaks has resulted in significant damage to our national security,” wrote director of the Office of Management and Budget Jack Lew, in a memo posted on the OMB website.

Referring to WikiLeaks, Lew wrote: “Our national defense requires that sensitive information be maintained in confidence to protect our citizens, our democratic institutions, and our homeland. Protecting information critical to our nation’s security is the responsibility of each individual who is granted access to classified information.”

Fortunately, technology companies like Brainloop ( http://www.brainloop.com ) are working with U.S. and international entities to provide a secure online workspace where government and business can freely collaborate on highly confidential information without fear of leaks or losing control over their documents.

“A lot of improvements in document security and lifecycle management have been made since the first of the leaked documents were created,” said Brainloop CEO Peter Weger.

“Over the last 10 years we’ve made huge advances in the technology to protect digitized documents from leaking into unauthorized hands. Today there’s no reason for documents to be shared without protection,” added Weger.

“Industry best practices are to apply encryption, watermarking, rights management and other protections to shared files in all formats, either on a secure platform hosted in a certified datacenter or as a deployed solution on the organization’s own server,” said Weger. “Security conscious organizations roll out centrally defined policies to prevent unintentional disclosure and use a tamper-proof audit trail to prevent intentional misuse of their most sensitive documents.”

Brainloop is used internationally by hundreds of renowned companies including BMW, Deutsche Telekom, Eurocopter, law firms and banks, to collaborate on documents with individuals inside and outside the enterprise, setting forth specific access controls and privileges with respect to editing, downloading, emailing and printing of confidential documents.

Most recently the company sponsored the publication of a white paper titled “Managing Information Risk in the Extended Enterprise: Why Corporate Compliance and IT Security Must Join Forces,” authored by Michael Rasmussen of Corporate Integrity LLC, a noted authority in understanding governance, risk and compliance (GRC) processes.

The paper examines how the distributed nature of working with confidential documents in collaborative settings between employees, external auditors, strategic partners, or any other individuals outside the corporate network poses a serious security risk.

“Managing Information Risk in the Extended Enterprise,” is available at:http://www.brainloop.com/fileadmin/assets/PDFs/White_Papers/brainloop_white_paper_managing_information_risk.pdf

Press & Media Contact:
Victor Cruz, Principal
MediaPR.net, Inc
Boston, MA
(401) 349-3369
vcruz@mediapr.net
http://www.brainloop.com

Technology

LANXESS uses Brainloop Secure Dataroom to Publish Registration Data

October 25, 2010 flashnewsrelease Leave a comment

LANXESS has selected the Brainloop Secure Dataroom to enable it to provide this information in a protected environment.

Boston, MA, October 25, 2010 — One of the requirements of the European Union’s REACH (Registration, Evaluation, Authorisation and Restriction of Chemicals) legislation, which came into effect on July 1, 2007, is that all companies involved in registering a chemical have the obligation to share data about it. After evaluating the systems available on the market, LANXESS has selected the Brainloop Secure Dataroom to enable it to provide this information in a protected environment. With its encryption technology, two-factor login with a password and a PIN texted to the user’s cell phone, and the end-to-end document security right through to the desktop, the web-based data room fulfills the company’s key requirements for security, protection of its expertise, and convenient communication in the best possible way.

LANXESS owns highly valuable information relevant to the registration of substances in compliance with REACH. According to predefined REACH guidelines, this information should be available to all registrants with a view to sharing costs.

“The way companies share information in the context of REACH processes is very variable,” comments Dr. Bernd Woost, Information Technology, LANXESS Germany. “Some companies use commercial portals where this sensitive data can be stored and viewed. Others rely on email, but we find this unsuitable as the documents are sometimes very large. That’s why we looked for a secure yet convenient platform to publish and share our valuable study results. The REACH agreement processes are very time-consuming anyway, so we wanted this platform to make them significantly more efficient.”

The web-based Brainloop Secure Dataroom, ( http://www.brainloop.com ) in combination with Adobe LiveCycle Rights Management, meets the company’s requirement for a way to provide all study results securely. The solution ensures that the viewing and editing permissions, which LANXESS defines in the data room or on a central server, remain active even after a registration dossier has been downloaded onto a user’s desktop. These permissions include special usage limitations to prevent the document from being changed, printed, or forwarded to other people. To give an example, the user receives his or her own personal copy of a document that is encrypted when saved and cannot be opened by other users. Also, it is automatically blocked after the predefined expiry date and is no longer visible on the desktop.

“The registration documents contain very valuable data that must be rigorously protected and prevented from distribution by simple copy and paste after it’s been downloaded from the data room,” explains Dr. Woost. “Time is another important factor, as all registrations are subject to certain deadlines. The Brainloop ( http://www.brainloop.com ) solution enables us to guarantee end-to-end security through to the user’s desktop while making it quick and convenient for interested parties to find the information they need in the familiar PDF format.”

The security features of the combined Brainloop Secure Dataroom and Adobe LiveCycle Rights Management solution ( http://www.brainloop.com ) have also proved very advantageous for compliance processes. LANXESS is able to apply centrally-defined security guidelines to documents throughout their lifecycle and their usage history is recorded and traceable. In this way, the company automatically achieves key risk management and compliance goals.

Brainloop is used internationally by hundreds of renowned companies including BMW, Deutsche Telekom, Eurocopter, Galileo Industries, Premiere and ThyssenKrupp. Leading law firms and investment banks use this solution for the complete life cycle of M&A transactions. Strategic partners of Brainloop are HP, IZB, Microsoft and T-Systems Business Services. http://www.brainloop.com

Press Contact:
Victor Cruz, Principal
MediaPR.net Inc
Boston, MA
(401) 349-3369
vcruz@mediapr.net
http://www.brainloop.com

Technology

Wintersteiger Uses Brainloop Secure Dataroom to Optimize Reporting

September 15, 2010 flashnewsrelease Leave a comment

Wintersteiger AG, a manufacturer of specialist machines based in Austria, is using the Brainloop Secure Dataroom to share confidential documents with the board and for financial reporting purposes.

Boston, USA and Ried, Austria, September 14, 2010 — Wintersteiger AG, a manufacturer of specialist machines based in Austria, is using the Brainloop Secure Dataroom ( http://www.brainloop.com ) to share confidential documents with the board and for financial reporting purposes. The web-based secure collaboration platform enables Wintersteiger, a global market leader, to significantly improve process efficiency as well as the transparency of its information flows.

Wintersteiger’s 11 subsidiaries now file their confidential reports and contracts in the secure data room. This is a new procedure for the company and replaces the methods used previously, which included sending items by postal mail and as non-secure email attachments. Roland Greul, Wintersteiger’s CFO, is very satisfied with the solution: “The Brainloop Secure Dataroom ( http://www.brainloop.com ) is ideal for us. It has the essential functions for 24/7 secure collaboration around the globe. It’s also user-friendly and reflects the way information has been processed. In addition, staff can update, upload and store reports directly in the data room, making these processes more efficient.”

For Wintersteiger’s board communications, two of the Brainloop data room’s ( http://www.brainloop.com ) additional plus points are the audit trail that logs every access, and the allocation of individual permissions to view, forward or print documents. Like many other companies, Wintersteiger places considerable importance on regulatory compliance and is now able to set up transparent processes stipulating how confidential information should be shared. As a result, the company can provide information about the transfer or location of confidential documents at any time.

In 2011 Wintersteiger plans to conduct its acquisitions in the Brainloop Secure Dataroom, ( http://www.brainloop.com ) and will also use it to report information to external business partners such as the company’s banks.

About Brainloop:
Brainloop, ( http://www.brainloop.com ) with offices in Boston and Munich, is the leading supplier of software solutions for high-security document collaboration. Brainloop’s secure online workspace is a virtual document safe that enables secure filing, editing and distribution of highly confidential documents within a single company, and beyond. All contents are powerfully protected from unauthorized internal or external access, and all actions within the application are documented by a tamper-proof audit trail. Frequent uses include contract negotiations, collecting data and compiling quarterly reports, collaboration with external auditors and counsel, and any other communication that contains confidential information.

Press & Media Contact:
Victor Cruz, Principal
MediaPR.net, Inc
Boston, MA
(401) 349-3369
vcruz@mediapr.net
http://www.brainloop.com

Technology

Brainloop Helps Businesses Identify Compliance Risks when Sharing Information

September 1, 2010 flashnewsrelease Leave a comment

New white paper published by secure document collaboration vendor.

Boston, MA, August 31, 2010 — Brainloop, the leading supplier of software solutions for high-security management of confidential documents ( http://www.brainloop.com ), today issued a white paper titled “Ten Questions to Identify Compliance Risks When Sharing Information.” Authored by Cheryl Klein, CPA, CISA, CITP and founder of GRC Consulting Services, the paper analyzes 10 common business scenarios that expose companies to potential compliance risks when sharing documents with partners, auditors, vendors, or any other individuals outside the corporate network.

Traditional information security controls provide protection behind the firewall for most of a company’s documents, yet fail to address the issue of protecting documents that must be shared outside the enterprise.

“Corporate and regulatory compliance policies require companies to ensure information flows are documented, auditable, and highly secure,” said Klein. “Yet at the same time, companies must share sensitive information outside the firewall in order to conduct business, which introduces serious potential information risk.”

To help businesses address this challenge, the Brainloop ( http://www.brainloop.com ) white paper presents 10 questions that help businesses identify compliance risks and explore mitigation strategies, along with best practices suitable for each scenario.

The questions guide businesses on how to deal with compliance regulations, and how to interact with external auditors as well as regulatory bodies. The white paper also discusses extending centrally-defined policies to the departmental level, implementing appropriate access controls for diverse document types and user roles, managing personal information, and controlling external collaboration as well as other security measures to consider.

“Identifying compliance risk is crucial because even the most conscientious people can breach security policies unintentionally,” added Klein. “People are human, so it’s critical to confirm document access with audit trails and logs to ensure compliance regulations are followed correctly.”

To view the Brainloop white paper, “Ten Questions to Identify Compliance Risks When Sharing Information,” visit: http://www.brainloop.com/Identifying_Compliance_Risks.

About Brainloop:
Brainloop, ( http://www.brainloop.com ) with offices in Boston and Munich, is the leading supplier of software solutions for high-security document collaboration. Brainloop’s secure online workspace is a virtual document safe that enables secure filing, editing and distribution of highly confidential documents within a single company, and beyond. All contents are powerfully protected from unauthorized internal or external attacks, and all actions within the application are documented by a tamper-proof audit trail. Frequent uses include contract negotiations, collecting data and compiling quarterly reports, collaboration with external auditors and counsel, and any other communication that contains confidential information.

Brainloop ( http://www.brainloop.com ) is used internationally by hundreds of renowned companies including BMW, Deutsche Telekom, Eurocopter, Galileo Industries, Premiere and ThyssenKrupp. Leading law firms and investment banks use this solution for the complete life cycle of M&A transactions. Strategic partners of Brainloop are HP, IZB, Microsoft and T-Systems Business Services. http://www.brainloop.com

Press & Media Contact:
Victor Cruz, Principal
MediaPR.net, Inc
Boston, MA 02142
(401) 349-3369
vcruz@mediapr.net
http://www.brainloop.com